An ERP that fits your company.
Add the fields, records and approval rules your business runs on, in settings, without code. Your AI and Eternify Assistant can use them too, and they show up in your reports and exports.
Vehicle: Truck 4
ActiveA record you set up yourself
- Driver
- Maria Santos
- Next service
- 14 Nov
- Fuel this month
- 1,284.50
Bill FS-2041 for 212.60 tagged to this vehicle
LinkedIllustrative
The system shapes itself to you.
- 1
Your words, your records
Keep a record of anything you run: a job site, a vehicle, a machine, a project. Name it the way your team does.
- 2
Your rules
Say who approves what, by amount, supplier or job site, and the system follows your rules.
- 3
Used everywhere
What you add works on bills, orders and invoices, can be used by your AI and Eternify Assistant, and appears in reports and exports.
Set it up in settings, not in code.
From a new field to a rule that follows it.
Fields
Add the fields you need
Add a job number, a site or a project to bills, orders and invoices. Choose whether it is required, and whether it prints on the invoice.
- On bills, orders, invoices and more
- Required or optional
- Printed on documents when you choose
Fields on a supplier bill
| Field | Type | Required |
|---|---|---|
| Job number | Text | Yes |
| Job site | Pick from your sites | Yes |
| Vehicle | Pick from your vehicles | No |
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Records
Keep records of your own
Create a type of record for anything you track, such as a job site or a vehicle, with the fields it needs. Link bills and orders to it, and see everything that belongs to it in one place.
- Named the way your team says it
- Linked to bills, orders and invoices
- Everything for one record, together
Vehicles
| Vehicle | Driver | Next service | Fuel this month |
|---|---|---|---|
| Truck 4 | Maria Santos | 14 Nov | 1,284.50 |
| Van 2 | Dev Patel | 2 Dec | 642.10 |
| Total | 1,926.60 |
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Rules
Approval rules in your words
Decide who approves what, by amount, supplier or job site. The rules sit on top of your roles and limits, and each one carries the name of the person who set it.
- By amount, supplier or record
- On top of your roles and limits
- Each rule has an owner
Approval rules
| When | Who approves |
|---|---|
| A bill for a vehicle is over 1,000.00 | Fleet manager |
| Any order for Harbour Road site | Project lead |
| A new supplier's first bill | Controller |
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Steps
Simple steps that follow a record
Set what happens when something is created or changes: tell the project lead, ask for a missing field, hold a bill until a delivery is counted.
- Started by a new or changed record
- Plain steps, set in settings
- Every step in the history
A new job site
- Site createdHarbour RoadDone
- Project lead toldMaria SantosDone
- Budget requestedWaiting on the leadWaiting
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Everywhere
Your AI and your reports know it
What you add is not a side note. Ask your AI about it, let Eternify Assistant code to it, and find it in every report and export.
- Your AI can ask and act on it
- Eternify Assistant codes to it
- In reports and exports
How much did Truck 4 cost us in fuel this quarter?
Found 11 bills tagged Truck 4
Added up fuel, July to September
Fuel for Truck 4 was 3,904.20 across 11 bills this quarter.
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What you add becomes part of the system.
Your fields, records and rules sit beside the built-in ones and follow the same roles and limits.
You set up
FieldsYour own recordsApproval rulesSimple stepsIn Eternify Ledger
Bills, orders, invoicesYour roles and limitsHistory with namesWhere it shows
ReportsExportsYour AIEternify AssistantWhat you can change.
Fields
Add the details your business needs to any document.
Records
Track job sites, vehicles, machines or anything else.
Approval rules
By amount, supplier or record.
Simple steps
Tell someone, ask for a field, hold a bill.
Printed documents
Show your fields on invoices and orders.
Reports
Filter and total by anything you added.
Questions, answered.
Do I need a developer to set this up?
No. Fields, records, rules and steps are set up in settings, in plain words. Developers can reach the same things through our API if you want them to.
Can I keep a record of something that is not in the product, like a vehicle?
Yes. Create the type, choose its fields, and link bills, orders and invoices to it.
Will my reports and exports include what I add?
Yes. Anything you add can be filtered, totalled and exported like the built-in fields.
Can my AI use the fields and records I create?
Yes. Your AI and Eternify Assistant can read and use them, within the role and limits of the person asking.
Make it yours.
Tell us how your business runs and we set it up on a working company on the call.