Close management
A close measured in days.
The close checklist reads its status from the work: reconciled accounts, posted accruals, approved bills. Eternify Assistant drafts the variance notes, and a named person signs the period off.
- Status from the workTasks complete when the ledger says so.
- Owners and due datesEvery task has a named person.
- AccrualsScheduled accruals and expected bills.
- Flux notesDrafted by Eternify Assistant, signed by a person.
What you get
A checklist that knows
A task is done when the work is done. A reconciliation task turns green when the account is certified, not when someone remembers to tick it.
A continuous close
Reconciliation, accruals and cut-off happen through the month, so the close is the last review and not a pile-up.
Signed, then locked
A named person signs off the period, the lock follows, and a late entry needs the period reopened with a name on it.
How it works
From open period to sign-off.
Pick a step to see it. The panel stays beside you while you read.
Each task is tied to what proves it: a certified reconciliation, a posted accrual, an empty approval queue. Open a task and you land on the thing that is blocking it.
- Status read from the ledger
- Owner and due date per task
- Blockers link to the work
October 2026 close, Harbourline Supply
Recurring accruals post from schedules, and expected bills are accrued from purchase orders and receipts that have no bill yet. Each one reverses itself when the real bill arrives.
- Accruals from schedules
- Expected bills from open receipts
- Automatic reversal on arrival
Accruals, October 2026
| Accrual | Basis | Amount | Reverses |
|---|---|---|---|
| Warehouse rent | Schedule | 9,500.00 | 1 Nov |
| Brant Industrial Supply | Goods received, no bill | 3,420.00 | On bill |
| Utilities | Schedule | 1,180.00 | 1 Nov |
| Total | 14,100.00 |
The month's billing run and the revenue cut-off sit on the checklist like any other task. They complete when the run is released and recognition has posted to the right period.
- Billing run as a task
- Revenue cut-off checked
- Posted to the right period
Revenue cut-off, October 2026
- Billing run released3 invoices, 8,202.00Done
- Deferred revenue releasedPosted to OctoberDone
- Cut-off reviewWaits for the controllerWaiting
Eternify Assistant compares the period with the last and drafts a note for each account that moved past your threshold, citing the entries behind the change. You edit the note and sign it.
- Threshold set by you
- Notes cite the entries
- Edited and signed by a person
Why did 5120 Materials rise in October?
Read 5120 Materials, Sep and Oct 2026 ok
Read bills coded to 5120 in October ok
5120 Materials is 3,420.00 higher than September (31,880.00 against 28,460.00), driven by the Brant Industrial Supply pallet racking order on bill 55812. Draft note ready for Marc Tremblay to review.
When every task is done, a named person signs the close. The period locks for that entity, the sign-off is written to the audit log, and the next period opens.
- Sign-off by a named person
- Lock per entity or global
- Reopening needs a name and a reason
Close sign-off, October 2026
- Tasks complete
- 12 of 12
- Reconciliations certified
- 4 of 4
- Signed by Marc Tremblay
- 3 Nov 2026
- Period status
- Locked
Import from QuickBooks Online, Xero or Sage 50 and close a period in both systems. A comparison shows each account side by side, so you move over when the numbers agree.
- Import from QuickBooks Online, Xero or Sage 50
- Side-by-side account comparison
- Switch when the difference is zero
Parallel run, September 2026
| Account | Old books | Eternify Ledger | Difference |
|---|---|---|---|
| 1010 Operating | 412,880.15 | 412,880.15 | 0.00 |
| 1200 Accounts receivable | 186,420.50 | 186,420.50 | 0.00 |
| 2000 Accounts payable | 121,774.30 | 121,774.30 | 0.00 |
October 2026 close, Harbourline Supply
Accruals, October 2026
| Accrual | Basis | Amount | Reverses |
|---|---|---|---|
| Warehouse rent | Schedule | 9,500.00 | 1 Nov |
| Brant Industrial Supply | Goods received, no bill | 3,420.00 | On bill |
| Utilities | Schedule | 1,180.00 | 1 Nov |
| Total | 14,100.00 |
Revenue cut-off, October 2026
- Billing run released3 invoices, 8,202.00Done
- Deferred revenue releasedPosted to OctoberDone
- Cut-off reviewWaits for the controllerWaiting
Why did 5120 Materials rise in October?
Read 5120 Materials, Sep and Oct 2026 ok
Read bills coded to 5120 in October ok
5120 Materials is 3,420.00 higher than September (31,880.00 against 28,460.00), driven by the Brant Industrial Supply pallet racking order on bill 55812. Draft note ready for Marc Tremblay to review.
Close sign-off, October 2026
- Tasks complete
- 12 of 12
- Reconciliations certified
- 4 of 4
- Signed by Marc Tremblay
- 3 Nov 2026
- Period status
- Locked
Parallel run, September 2026
| Account | Old books | Eternify Ledger | Difference |
|---|---|---|---|
| 1010 Operating | 412,880.15 | 412,880.15 | 0.00 |
| 1200 Accounts receivable | 186,420.50 | 186,420.50 | 0.00 |
| 2000 Accounts payable | 121,774.30 | 121,774.30 | 0.00 |
Architecture
A checklist that reads the ledger.
Close tasks are views on the work done elsewhere in the product. Nothing is ticked by hand that the ledger can prove.
The work
- Reconciliation
- Payables approvals
- Billing run
- Accrual schedules
Close management
- Checklist with owners
- Flux and variance notes
- Revenue cut-off
- Sign-off
Result
- Period lock
- Audit log entry
- Reports for the period
- Next period opened
Capabilities
What the close includes.
Status from the work
Tasks complete when the ledger says so.
Owners and due dates
Every task has a named person.
Accruals
Scheduled accruals and expected bills.
Flux notes
Drafted by Eternify Assistant, signed by a person.
Billing run task
Released and checked before the period closes.
Revenue cut-off
Recognition posted to the right period.
Period lock
Global or per entity, with sign-off.
Continuous close
Reconcile and accrue through the month.
Parallel run
Compare against your old books before you switch.
Keep going with the rest.
General ledger
Always current, with every entry traced to its source.
Learn moreReconciliation
Bank, card and Stripe matched continuously.
Learn moreMulti-entity and consolidation
Every entity, every currency, one close.
Learn more
Questions
Questions, answered.
What is a month-end close checklist?
A month-end close checklist is the ordered list of tasks that finish an accounting period: reconcile accounts, post accruals, clear approvals, review variances and lock the period. In Eternify Ledger each task takes its status from the work itself.
What is a continuous close?
A continuous close spreads the work of closing across the month. Accounts are reconciled as lines arrive and accruals are scheduled, so the final review is short and the books are current throughout.
Who writes the variance notes?
Eternify Assistant drafts them from the entries behind each change. A named person edits and signs each note, and the signed note stays with the period.
Can I run Eternify Ledger beside my old books?
Yes. Import from QuickBooks Online, Xero or Sage 50, close a period in both systems and compare every account side by side. You switch when the differences are zero.
Close a period with proof.
Bring last month's trial balance. We build the checklist, draft the variance notes and show the sign-off on a call.