Accounts receivable
Get paid on time.
Invoices go out from your own email domain, reminders follow a ladder you set, and every receipt is applied to the invoice it pays. Eternify Assistant drafts the follow-up and a named person sends it.
- Customers and contractsTerms, tax place of supply and billing contacts in one record.
- Single or batch invoicesOne invoice, or a run built from contracts.
- Your email domainTwo DNS records and invoices send as you.
- Custom fieldsPurchase order, job site or any field you define, printed on the invoice.
What you get
Sent as you
Invoices leave from billing@yourcompany.ca after two DNS records. Customers see your name in the inbox, and replies come back to your team.
A ladder, not a blast
Reminders step up on a schedule you set, pause when a customer promises a date, and wait for a person before anything firm goes out.
Cash that finds its invoice
A receipt is matched to the invoices it pays, in full or in part, and the ageing updates the moment it posts.
How it works
From invoice to cash applied.
Pick a step to see it. The panel stays beside you while you read.
Raise one invoice or a whole batch from contracts. Custom fields such as a purchase order number or a job site print on the invoice, and internal notes stay internal.
- Single invoice or batch
- Custom fields printed on the invoice
- Tax by place of supply
INV-2301, custom fields
| Field | Value | Printed |
|---|---|---|
| PO number | PO-88412 | Yes |
| Job site | Oshawa plant 2 | Yes |
| Internal note | Credit hold review | No |
Add two DNS records and invoices send from your address, with the sending authenticated to your domain. Customers reply to a mailbox you already read.
- Two DNS records
- Your address in the From line
- Delivery status on every invoice
Send from harbourline.ca
- Record 1 of 2Sending key published for harbourline.caDone
- Record 2 of 2Return path published for harbourline.caDone
- Invoices send from billing@harbourline.caDelivery and open status tracked per invoiceInfo
The run builds a batch of draft invoices from contracts and usage. You review the batch, fix what needs fixing and release it. Nothing is sent automatically.
- One reviewable batch
- No auto-send
- Release by a named person
Billing run, October 2026, 3 invoices, 8,202.00
A receipt is proposed against open invoices, in full or in part, and posted when a person confirms. Anything unapplied stays visible as a customer credit.
- Full and partial application
- Unapplied cash kept as credit
- Ageing updates on posting
Receipt R-0412, Lakeshore Fabrication
| Invoice | Open | Applied |
|---|---|---|
| INV-2291 | 4,812.00 | 4,812.00 |
| INV-2284 | 1,188.00 | 1,188.00 |
| Receipt | 6,000.00 | 6,000.00 |
Eternify Assistant drafts each reminder in the tone of the step. A promise to pay pauses the ladder until the date, and a person decides when a firm notice goes out.
- Ladder steps you set
- Pause on promise to pay
- A person releases firm notices
Northline Supply, INV-2301
- Reminder before due dateSent 28 OctDone
- Promise to pay recordedCustomer commits to 31 Oct, ladder pausedInfo
- Firm notice draftedWaits for Priya Nair if 31 Oct passesWaiting
Credit memos reduce what a customer owes and show on the statement. Each customer gets a link to see open invoices and pay by card or bank transfer, and the payment is applied when it clears.
- Credit memos tied to the invoice
- Statements on demand or on a schedule
- Pay-now portal per customer
Statement, Northline Supply, to 31 Oct 2026
- INV-2301, due 31 Oct
- 2,260.00
- CM-0031, returned goods with HST
- -226.00
- Balance due
- 2,034.00
The ageing report reads the same entries as the general ledger, so it ties to the control account. Open a bucket to see the invoices in it.
- Ties to the control account
- Buckets drill to invoices
- Filter by customer, entity or owner
Receivables ageing, 31 Oct 2026
| Customer | Current | 1 to 30 | 31 to 60 | Total |
|---|---|---|---|---|
| Lakeshore Fabrication | 4,812.00 | 1,188.00 | 0.00 | 6,000.00 |
| Northline Supply | 0.00 | 2,260.00 | 0.00 | 2,260.00 |
| Cedar Row Bakery | 1,130.00 | 0.00 | 450.00 | 1,580.00 |
| Total | 5,942.00 | 3,448.00 | 450.00 | 9,840.00 |
INV-2301, custom fields
| Field | Value | Printed |
|---|---|---|
| PO number | PO-88412 | Yes |
| Job site | Oshawa plant 2 | Yes |
| Internal note | Credit hold review | No |
Send from harbourline.ca
- Record 1 of 2Sending key published for harbourline.caDone
- Record 2 of 2Return path published for harbourline.caDone
- Invoices send from billing@harbourline.caDelivery and open status tracked per invoiceInfo
Billing run, October 2026, 3 invoices, 8,202.00
Receipt R-0412, Lakeshore Fabrication
| Invoice | Open | Applied |
|---|---|---|
| INV-2291 | 4,812.00 | 4,812.00 |
| INV-2284 | 1,188.00 | 1,188.00 |
| Receipt | 6,000.00 | 6,000.00 |
Northline Supply, INV-2301
- Reminder before due dateSent 28 OctDone
- Promise to pay recordedCustomer commits to 31 Oct, ladder pausedInfo
- Firm notice draftedWaits for Priya Nair if 31 Oct passesWaiting
Statement, Northline Supply, to 31 Oct 2026
- INV-2301, due 31 Oct
- 2,260.00
- CM-0031, returned goods with HST
- -226.00
- Balance due
- 2,034.00
Receivables ageing, 31 Oct 2026
| Customer | Current | 1 to 30 | 31 to 60 | Total |
|---|---|---|---|---|
| Lakeshore Fabrication | 4,812.00 | 1,188.00 | 0.00 | 6,000.00 |
| Northline Supply | 0.00 | 2,260.00 | 0.00 | 2,260.00 |
| Cedar Row Bakery | 1,130.00 | 0.00 | 450.00 | 1,580.00 |
| Total | 5,942.00 | 3,448.00 | 450.00 | 9,840.00 |
Architecture
From contract to ledger, in one line.
Contracts produce invoices, invoices produce entries, and receipts clear them. Collections read the same open items the ledger does, so nothing is reconciled afterwards.
Order to invoice
- Customers and contracts
- Billing run batch
- Invoices with custom fields
Collect
- Your email domain
- Reminder ladder and pauses
- Promise to pay
- Pay-now portal
Cash and books
- Receipts and cash application
- Credit memos
- Ageing and statements
- General ledger
Capabilities
Everything between invoice and cash.
Customers and contracts
Terms, tax place of supply and billing contacts in one record.
Single or batch invoices
One invoice, or a run built from contracts.
Your email domain
Two DNS records and invoices send as you.
Custom fields
Purchase order, job site or any field you define, printed on the invoice.
Reviewable billing run
A batch you check and release. No auto-send.
Credit memos
Tied to the invoice and shown on the statement.
Cash application
Receipts matched in full or in part to open invoices.
Collections agent
Drafted reminders, pauses and promise to pay.
Pay-now portal
Customers see open invoices and pay in one place.
Keep going with the rest.
Billing
Usage, milestones, retainers, time and materials.
Learn moreReconciliation
Bank, card and Stripe matched continuously.
Learn moreCanadian tax
GST, HST, QST and PST, filed from the books.
Learn more
Questions
Questions, answered.
How do I send invoices from my own email domain?
Add two DNS records to your domain. Once they verify, invoices send from an address such as billing@harbourline.ca and the sending is authenticated to your domain, so they land as mail from you.
What is cash application in accounts receivable?
Cash application is matching a customer payment to the invoices it pays. A receipt can clear one invoice, several, or part of one. Eternify Ledger proposes the match from the remittance and the amounts, and a person confirms it.
Can the collections agent send reminders on its own?
It drafts them. Early reminders follow the ladder you set, and a promise to pay pauses the ladder until the date. A firm notice always waits for a named person to release it.
Does a billing run send invoices automatically?
No. A billing run builds a batch of draft invoices and stops. You review it, change what you need to and release it, and the release is recorded against your name.
Can customers pay an invoice online?
Yes. Each customer gets a pay-now portal link that shows their open invoices. When a payment clears it is applied to the invoice and the receipt is posted to the ledger.
Send your next invoice from your domain.
Bring a billing file. We run a batch, review it with you and show the reminder ladder on a call.